The right venue, at the right location and time matters. We Know that selecting the right venue is the cornerstone of a successful event. A detailed site recce will allow us to create the dream event. Here’s what we, as your event management partners, prioritize during a venue recce. We begin by evaluating the venue’s accessibility. Whether the venue is easily accessible via travel, that is located in a key spot. Conveniently located near key transport hubs and accommodations. This makes it easy for your guests. And most of all, where will the guests park their vehicles? Adequate parking facilities, including valet services if required, are also assessed.
Next step is to ensure that the venue can comfortably accommodate your guest list. Our team of strategists review the venue layout to determine where and what will be conducted. This ensures a smooth flow.
Technical infrastructure is another critical aspect. Our team inspects any venue’s audio-visual capabilities, and other set ups. So that, when guests address on mike, we won’t hear the ‘creech’ like sound from the speakers. Additionally, we ensure the strength of the Wi-Fi connection, this is non-negotiable for integrated events.
What about the food? If external caterers are preferred, we negotiate with the venue on your behalf. Furthermore, we inspect all amenities, from restrooms to green rooms, to ensure they meet our high standards. Safety and hygiene are paramount. The most important factor for any venue is its safety protocols. The emergency exits and fire safety measures should be as per regulations.
Budget and contractual clarity are also crucial. Our team will analyze all associated costs, from venue hire to additional charges, so that everything remains under the roof.
Icecube Events ensures that the venue selected is right. We make sure to provide our client a comprehensive report of the venue and the plan. The report outlines recommendations and any potential concerns. So that you take an informed decision.