Regardless of the size, planning a safe event needs to be top priority. As an event organiser, it is an important responsibility to ensure that all attendees in a safe environment whether it is for corporate event, promotional activation or a large-scale event. The event organizer must go that extra mile to ensure arrangements are in place to build the confidence of the audience and to ensure that have secure and overall amazing experience. Here are some tips for event organizer to keep in mind during managing safe events.
Selection of venue
Venue is a location which lets you decide the face of the event. It brings in about the mood and tone of your event. So it is kinda important that you get to choose your event venue wisely before the event. An event venue must be comfortable, safe, memorable, budget friendly and easily accessible in this way the event will be having a good hype and it will be a memorable experience for both the event planners and the attendees.
RM Plan (Risk Management plan)
An event to be organised has so many kind of risk related aspects from the planning to the execution stages which is like the waves of the seas that comes along. Most of the risks are evolved in the early stages of planning then later on is being covered up by using certain strategies. They can be looked up like this :
An event is always related to many hazards which come along like the waves of the sea some are calm but some of them can wash up the whole event off. Take into account the risks and the hazards that come along with each event and erase it.
Learning with practical example is always to be remembered right. Take in a risk assessment using an example from previously identified hazard and the level of risk.
“Every problem has its own solution” yes they do. Similarly the risks and hazards can be controlled and solved. Identifying the risk and assessing them leads to the measures to control and reduce the risks both logically and practically.
Experienced security personnel
To be successful; expertise it in your own unique way. As a team the management and the systems must be well efficient and secured. By ensuring the event goers that the employees are well trained, licensed and experienced it gives a boost for them to pass on the event to secure hands to organise it.
Management of suppliers
Cost is more important than quality but quality is the best way to reduce the cost. Setting a benchmark for the quality of your services is looked up by the client to suggest an event.
So grab the best qualified and professionally certified products from the vendors. And the most important aspect is that collect all the relevant paperwork’s for the documentation that needs to be checked thoroughly from the suppliers.
For example using stage vendors having high-wind action plans, evacuation plans and fire and safety plans checking their licenses and taking into account their paperwork’s etc must be done carefully.
Each and every team should be assigned their own rules and duties. A complete briefing should be done from the planning to the execution stage.
All the teams should work hand in hand till the event becomes a huge success.
For example the security team and the other staff must be given the briefing related to the event from the key personnel incharge. The team should work up as a whole to bring in the event to be memorable.
Coordinate with experts
As an event planner taking into consideration regarding the security issues we can consult with the law and enforcement if needed. If hiring an security team isn’t enough we can also use help from the police if needed.