DESTINATION WEDDING – DOS & DON’TS

An exotic location, close family and friends, and a dream-like marriage ceremony—destination weddings are wonderfully memorable experiences. Getting married on a beach, at a rustic cottage or a historical villa, or in a garden in full bloom in a land far away from home is what magical destination weddings are made of. Whether or not the choice of the destination has a back story, for a couple, the place they say their “I dos” at can have a deeply emotional effect on their union.

Planning a destination wedding can be quite tricky—there are a hundred things to look into and one can never be completely sure of having everything covered; which is why the first and the most important ‘do’ for a destination wedding is to believe that you cannot control everything, and that you should just focus on enjoying the celebrations.

The Dos

Start planning early – Destination weddings need at least 18 months of prior preparation. From booking the venue, blocking tickets and informing guests, to booking accommodation, planning a series of events and taking care of the minor details, you will need a lot of time to plan your big day.
Select the right location – Obviously the most important aspect of a destination wedding is the location. Make sure you visit the location at least once before the wedding to avoid any last minute surprises. As much as you would like to host your wedding at a faraway, exclusive land, remember that your guests have to travel all the way for the event. Make sure there are good flight connections to your destination and sufficient airport transfer available too. You should also look for suitable accommodation for your guests.
Pay for your guests – It is true that destination weddings can go crazily over-budget. So if you are doing this on restricted funds, it can be a challenge. Ideally, invite only close family and friends; and you should pay for their travel and transfer, and their accommodation. Of course, you might get overloaded with extra costs of services your guests use—these are times when you have to just let go and pay up!
Hire a professional wedding planner – A trained wedding planner will have all the details covered and ensure that the guests are taken care of.
Get local gifts for guests – If you want your guests to remember your wedding for years to come, find local gifts for them. It could be native souvenirs, specialty wines, local arts and crafts—anything that brings back memories from the wedding destination and says “thank you

The don’ts

Calling all and sundry – What makes destination weddings different is the guest list. A destination wedding is an exclusive event. Keep the guest list short—call your closest family members and friends. For the rest, hold a small-scale reception back at home. It helps in cutting costs and keeps the event stress-free.
Delay in inviting guests – Give your invitees at least 3-6 months notice so that they can fit your event in their schedule and prepare an itinerary.
Panic – It is natural to feel a little restless because you are on an unfamiliar ground. Things may go wrong in the last minute, but try not to sweat the small stuff. It is your wedding; keep calm and have fun.

Importance of Casual Staff in Events

The event industry regularly relies on casual event staff and volunteers but this can often bring challenges. This post looks into maximising commitment and performance from casual event staff and volunteers.

Casual event staff and volunteers are regularly employed in the event industry to give valuable extra support and input as required. They are commonly brought in for specific tasks, short term projects or to supplement the core team on site of an event.

Engage Staff with an Interest in the Industry

Work experience is vital for anyone who wants to succeed in the events industry and many are desperate for relevant opportunities to develop their CV. It makes sense to employ passionate people who wants a true insight into the world of events, rather than those who require the money and quickly realise that events are not always as glamorous as they seem!

If the work you are offering has some relation to the individual’s future career aspirations you are more likely to receive maximum commitment. You always get the best out of people with a passion for their work.

Offer volunteers and staff assisting on live events a personal letter thanking them and acknowledging the role and tasks undertaken which can then be included in their portfolio. For regular volunteers and casual staff make it clear that you are happy to give a reference. If they make a good impression they could even be considered for any permanent posts that come up within your organisation.

Communicate

One difficulty of working with event staff and volunteers is that you don’t have much time to chat and get to know them during the most pressurised times, such as for the live events. Strive to value every member of your team and take a genuine interest in them as a person when you can. Ideally this would have been possible at the interview stage but also ensure staff are briefed in person before the event start time and informed who to contact if they are unsure of anything at any point. Try to talk to them and find out what motivates them and makes them tick.

Volunteers and casual staff need to feel they are included and part of the team and the bigger picture. Ensure they are introduced to everyone they will have contact with/ work with, including both casual and permanent staff.

Think About Logistics

Try to choose staff based on practicalities or tailor the role to suit their circumstances. If a member of the staff can’t drive, lives far outside of the city and you need them on site by 5 in the morning it may be virtually impossible for them to get there by public transport. Unless you can pay for their accommodation onsite or facilitate a car-share you should question if they are the right person for that specific role or if you are just inviting problems.

Keep a list of staff mobile numbers in hand or programmed into your mobile so you can make contact quickly as required.

Brief Staff Fully

It is important to brief staff so they understand their role and what is expected of them. This will also help to take some of the anxiety away for them. It can be quite daunting being part of a large event and not everyone in the events industry is confident and outgoing, particularly if they are just starting out.

Value Their Feedback

Let staff and volunteers know that you truly value their thoughts and ask for and listen closely to their feedback and suggestions. Your team will often hear opinions or suggestions from guests and attendees which are vital honest feedback that you are not aware of and may inspire ways to do things better and differently in future.

Recognition and Praise

Event days are often long and hard. Thank the team and feedback praise from the client, attendees and so forth. Try to ensure staff leave on a high and feel proud of their contribution!

Why- Team Building ??

The term “team building” has become a buzzword in the recent years, and has many connotations. Most MNC’s today press on team building activities for their employees.

Team-building programs provide realistic experiences that empower individuals to contribute to common goals. The successes of most organisations depend on the ability of individuals to build effective teams. It is indeed a great way to foster stronger relationships within companies. Stronger relationships lead to happier and more focused employees.

Our explication on the benefits of Team Building goes this way…since we believe we are a great team!

Expertise Tactics for Team Building!

• Leadership, communication and teamwork skills are all learned actively during team building events. Active Learning has been proven to lead to higher retention rates, up to 90%. Team building embraces this concept with fully interactive and engaging activities.

• Divergent thinking is essential for creativity. It simply means ‘out of the box’ thinking rather than in a conventional pattern! Divergent thinking and cooperation are skills that are honed at Team Building events and can help to develop a more dynamic and capable workforce.

• Crisis management is crucial to tackle issues right from the grass root level. A team that is able to determine when a problem arises and know what they can do about it, can then effectively take charge when a real crisis occurs. Team building activities that require co workers to work together to solve problems can improve the ability to think rationally and strategically.

• A recent study on work force happiness found that a big concern for workers was the co-operation between teams in the work place. Team Building confronts this issue and encourages employees to co-operate to achieve their goals. Team Building also improves additional areas of concern for workers such as their relationship with work colleagues, mutual understanding and their confidence in the management.

It’s understood, Team Building Is Gainful..…What Next?

So you have decided that team building would be a worthwhile venture, and are wondering what to do with your team …Since you are filled with all that enthusiasm and excitement, here are a few Team Building ideas to get you started.

Corporate Social Responsibility

Corporate Social Responsibility, or CSR allows companies and employees to give back to their communities by helping out local charities and causes. It could be voluntary activities which gives everyone involved a feel good factor and allows employees to give their time to something they are passionate about. Alternate ways are to celebrate your local festivals at any nearby orphanage or old age homes to express your love and affection to the underprivileged.

Energizer Events

Energiser Events are short, one hour long events aimed to inject enthusiasm to the gathering by re-energizing your team and reawakening their creative sides. Energiser events are great additions to lecture or conference events to refocus the audience and bring back their concentration and interest. Examples could include anything from Laughter Yoga to group African drumming lessons.

Full Day/Multi Activity Day Team Building Events

Full Day Team Building events are great ways of getting your employees out and active. Unlike the usual monotonous office atmosphere, hosting a team gathering at a specific location such as an adventure centre, multiple mental and physical challenges can be participated in. Some events, like old-school sports days, incorporate a points system to give the day that extra competitive edge. Pick a variety of different activities for your team, then sit back and relax as you and watch them enjoy themselves!

On a final note…

Team Building works best when everyone embraces it. The best way to ensure this happens…make it FUN. No-one wants to sit through an hour lecture on the benefits of team building for business, or a presentation on working together
as a team. Get people interested by incorporating physically and mentally stimulating tasks and challenges. Let the team discover that diversity is their greatest asset and trust, cooperation and effective communication are the key to a team’s success.

Good Day!!